Job Description


Position: Senior Program Manager

Immediate Supervisor: Director of Programs

Purpose: Organize and deliver college-readiness, high school bridge, tennis-focused, and parent engagement programs.


WTEF’s mission is to build life champions by providing children and youth a safe and trusting environment in which they can excel. WTEF offers tennis and academic programs that empower students to achieve their highest potential. These programs develop critical skills and instill meaningful values that prepare the students for life-long success.



  • Achieve a minimum of an 80% attendance rate across programs
  • Achieve a 95% or higher college, trade school, or military acceptance rate of all students graduating from the Center for Excellence (CFE)
  • Student preparedness portfolios reflect WTEF preparedness metrics, including students’ athletic and academic progress
  • Highly engaged CFE parent community (must host a parent event quarterly with a minimum of 50% attendance)


All Programs

  • Assist with program planning and administration
  • Maintain attendance and retention records
  • Maintain demographic information database
  • Facilitate all virtual programming

Center for Excellence

  • Create and maintain an academic and athletic package
  • Facilitate and assist in academic high school and college prep/placement
  • Maintain and evaluate athletic development tracking
  • Maintain a database that tracks each student’s grades, classes, Universal Tennis Rating (UTR), etc.
  • Facilitate submission of college and scholarship applications
  • Assist juniors with SAT/ACT prep
  • Plan and lead college tours
  • Collect grade cards from all students quarterly
  • On a quarterly basis, meet with each student individually to discuss their athletic and educational progress
  • Coordinate USTA essay contest
  • Coordinate summer field trips
  • Facilitate parent events and track engagement (attendance, participation, etc.) in various conferences, training, and special events

Measurements of Success:

  • Maintained and accurate databases
  • Number of students who complete college and scholarship applications
  • Number of seniors who matriculate into college, trade school, or military
  • Number of parent events and activities and attendance

Education and Experience:



  • Bachelor’s degree
  • 3-5 years of relevant experience
  • Strong interpersonal and organizational skills are required


  • Master’s degree, preferably in education or a counseling field of study

Desired Skills:

  • Excellent time and program management, organization, and delivery skills
  • Collaborative and communicative team member
  • Proficient with Microsoft Office Suite and Google Suite
  • Excellent verbal and written communication skills

Job Description


After School Teacher 

This position is a part-time After School teaching position. Teachers would support WTEF’s Center for Excellence after school program. The program will serve approximately one hundred 1st-12th grade students, with no more than 10 in each classroom. The work hours are Monday through Friday from 3:45-7pm. Prior teaching experience preferred.

Reports to: Site Coordinator / Program Director

Essential Duties

  • Provides an attractive, well – kept classroom that encourages creativity.
  • Develops lesson plans and activities, instructs students, maintains discipline, and evaluates student’s development for the 21st Century programs, in concert with the Program’s Director.
  • Ensure that all class bulletin boards are current and provides the parents with any overview of materials taught in the class.
  • Provides the support and guidance necessary to each child and their family to ensure that program elements sponsored by other organizations are introduced smoothly.
  • Accepts responsibility for maintenance/ necessary housekeeping duties of the classroom.
  • Coordinate snack time and bathroom activities.
  • Assists in other capacities as determine by the Director.
  • Observes all rules and regulations of the Washington Tennis & Education Foundation, and local, state, or national regulatory agencies pertaining to health, safety and care of children.
  • Maintain overall professional personal appearance adhering to the guidelines of the Washington Tennis & Education Foundation.
  • May provide support to summer program.
  • Performs related duties as required.


  1. Required
    • Bachelor’s degree
    • Excellent written and oral communication skills
    • Classroom management experience
  2. Desired
    • Certified Teacher in the areas of math, ELA, social studies, science

ADA Requirements

Physical & Mental Requirements

  • Possess analytical skills and strategic mindset
  • Ability to deal with a wide age range of students

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; to reach with hands and arms; and to talk or hear. The employee frequently is required to stand; to twist, bend, reach, stoop, pull, lift, and walk; to sit; and to stoop, kneel, crouch, or crawl.

Job Description


Development Associate

 Purpose:    The Development Associate is responsible for

  • Managing development communications efforts, including social media strategy;
  • Assisting with and supporting fundraising operations within WTEF;
  • Supporting WTEF development events; and
  • Assisting with managing donor relations through acknowledgements.


  • Regular communication to donors, successful management of events, and retention of grants and major gifts acquired by the Grants Manager and/or Director of Development
  • Expand donor base and pipeline in coordination with Director of Development



  • Donor management and maintenance
  • Works with Director of Development to acquire new donors, transitions sporadic donors to monthly donors, and manages a donor database
  • Keeps in regular contact with donors throughout the Fiscal Year
  • Maintains “thank you” communications and special event outreach to donors in the database
  • Development data management
  • Responsible for the accurate collection and recording of donor giving post-award
  • Manage and troubleshoot DonorPerfect database
  • Maintain the accuracy and integrity of databases by ensuring that all information is kept current and up to date
  • Development communications
  • Mail flyers and other correspondence to potential donors, volunteers and guests in order to inform them of events and activities
  • Provide coordinated social media support for programs and development
  • Development administrative duties
  • Provides support for grant writing requests and proposals as necessary
  • Provides support to various committees and volunteers during fundraising campaigns and events
  • Work with executive team and Board to cultivate and execute on new donor sources
  • Performs basic administrative duties such as filing, data entry, maintaining a filing system and additional tasks as assigned
  • Provides support to other fundraising efforts and other projects as assigned by supervisor
  • Communications duties
    • Manage and create social media content for Facebook, LinkedIn, Instagram and Facebook
    • Utilize SproutSocial to schedule and plan social media content
    • Curate and edit newsletter and email marketing campaign content
    • Create and manage fundraiser landing pages on DonorPerfect
    • Schedule newsletters and email marketing campaigns on Constant Contact
    • Track performance metrics for social media and newsletter campaigns
    • Review copy and content for all communications channels to ensure consistency, grammatical accuracy, and messaging alignment

Education and Experience:

  • Bachelor’s degree or equivalent experience (military, Associates degree with relevant work history, etc.)
  • 3 to 5 years of relevant experience
  • Ability to speak effectively on phone / video conference calls in a professional manner
  • Administrative experience at an organization of any size (nonprofit organization experience is a plus)
  • Database management experience highly preferred
  • Experience with non-profit development is a plus
  • Experience and comfort with the utilization and management of various social media platforms

Preferred Skills:

  • Excellent time management, organization, and delivery skills
  • Collaborative and communicative team member
  • Proficient with Microsoft Office Suite and Google Suite
  • Go-getter personality, someone who leans into the position and contributes creative ideas in the development space
  • Ability to occasionally work outside of the core hours of 9:00 am to 5:00 pm when supporting events
  • Maintain optimal relationships with C-suite executives as needed

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